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General : Fundraiser help
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Message 1 of 14 in Discussion

From:

JULIE_Aloha_Girl (Original Message)

Sent: 8/12/2006 10:43 PM

I have my first large scale fundraiser. I have done smaller ones before, but none of this size.

I have been asked to do a fundraiser for a local Gymnastics Academy. We are planning to do it the 3rd week of November.

Any ideas and suggestions would be greatly appreciated.

This is what we have in mind so far:

There is no kitchen, so I will make some food to bring ahead of time. Any suggestions?
They want to purchase a bunch of SB cookbooks to give to the families that come to the actual fundrasier, kind of an incentive for coming that day.
They want to purchase a few "nice" gifts to give to the top 3 sellers.
They want me to display everything I possibly can so people can see it, touch it and feel it. (PC is extremely new to the island).
They would like me to have some "stations" setup for people to try some of the items: garlic press, apple wedger, food chopper, Mandoline, cheese grater, can opener, etc. Any suggestions?
We are going to give each family at least one catalog as well as outside order forms and have some sort of incentive for bringing orders to the event. Do you think one catalog per family is enough, of should we do more?
We are going to keep the fundraiser open for 2 weeks (giving people time to share the catalog over Thanksgiving.)
We are thinking like a 2 to 3 hour event - do you think that is too long, or short, or just right?

I think that is all we have for right now. Let me know your thoughts.

Thanks! Julie

First Previous 2-14 of 14 Next Last

Message 2 of 14 in Discussion

From:

pamperedmelissa1

Sent: 8/13/2006 4:34 AM

I don't know how much my tidbits of info will help, but I did a $24,000+ fundraiser for my kid's school in February.

We didn't do any demo at all, we set up all of my products for people to see it, touch it, feel it before we started our fundraiser. I think if you are doing demo stations I would keep it to 2 hours at the longest, probably more like 1 or 1-1/2. I would maybe give some sort of bigger prize for coming to the kick off. I gave each kid 2 catalogs and they also had two weeks to sell products. I gave a $100 gift certificate to the top sales. My best bits of advice...

Stay VERY organized! If you get unorganized you may never regain control again.

Give each person a goal to reach. I think that makes a huge difference.

Give very good instructions on how to total order and such.

Allow some extra time when you close your show and when your orders come in. It took us 4+ days to sort and bag everything.

Let me know if I can be of any additional help!

Message 3 of 14 in Discussion

From:

dollfangs

Sent: 8/13/2006 5:56 AM

Hey Melissa,

I met you at the cluster meeting in June. I was the other Melissa. What did you do for prizes for the top sellers and the top selling class? I also have a fund raiser for a little boy who needs surgery so I would like to make this as big as possible. What documents did you give them? And finally last question, when is the next cluster meeting? I missed the one in July because I was so sunburned I could barely walk.

Melissa

Message 4 of 14 in Discussion

From:

cherylf929

Sent: 8/13/2006 5:23 PM

Any flyers you used would be greatly appreciated... I have a couple of fundraisers that I am doing in the fall.

Thanks.

Message 5 of 14 in Discussion

From:

pamperedmelissa1

Sent: 8/13/2006 8:55 PM

Hi Melissa!

I missed you at the last meeting! Our next one is Saturday for our big Fall Kick Off, it's from 8:30-1:00, but I'll have to get back with you on where it is.

For fundraiser prizes I gave a $100 Toys R Us gift certificate to the top sales, and each kid that met the $150 goal we had a pizza party (it cost about another $100).

I am attaching the documents I included in the packet. I also gave them 10 generic order forms and 2 catalogs. Let me know if you need more help.

Melissa

Pampered Chef Fundraiser Log-packet.doc Pampered Chef Salem Fund Raiser Overview-packet.doc Pampered Chef Salem Fundraiser Flyer-packet.doc

Message 6 of 14 in Discussion

From:

cherylf929

Sent: 8/13/2006 9:33 PM

Did you just use regular outside order forms or something else?

Message 7 of 14 in Discussion

From:

JULIE_Aloha_Girl

Sent: 8/14/2006 2:47 AM

Many thanks! You have been very helpful Melissa! Julie

Message 8 of 14 in Discussion

From:

pamperedmelissa1

Sent: 8/14/2006 3:26 AM

I used a simplified version of the regular outside order form. I took out parts like the host special and I also took out the pantry section (in Arkansas our food tax is the same as our regular sales tax). I also printed on the form for checks to be made out to the school that I did the fundraiser for. I tried to make it as un-confusing as possible.

Message 9 of 14 in Discussion

From:

Mattcass1

Sent: 8/14/2006 6:25 AM

can we see your version of the oof? Also - how much did this cost you in catalogs and copies?

Message 10 of 14 in Discussion

From: pamperedharriet

Sent: 8/15/2006 12:29 AM

Great flyers! Don't forget to change the shipping & handling to $4 if you use these.

Message 11 of 14 in Discussion

From:

pamperedmelissa1

Sent: 8/15/2006 1:46 AM

I would have been happy to share it, but for some reason that is the only thing I didn't save. Or at least I have been unable to find it back again. Sorry I'm not of more help.

Message 12 of 14 in Discussion

From:

JULIE_Aloha_Girl

Sent: 8/15/2006 6:42 AM

Thanks for the idea to modify the OOF. I have to change the shipping to 15% here.

Julie

Message 13 of 14 in Discussion

From:

zxzxzxzxzx423

Sent: 3/11/2008 11:54 PM

BUMP for SandieLou

This is an older thread but good ideas.